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TOTutor Office Notes

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  1. What AI can and can't do for a tutor's admin

    Which office jobs in a one-person tutoring business an AI chat tool can draft, and which ones you should keep doing yourself.

  2. Replying to new tutoring enquiries with AI

    How to use an AI chat tool to answer a parent's first message quickly, in your own voice, without it sounding like a robot.

  3. Trial lesson and booking messages

    How to get an AI chat tool to draft clear booking confirmations with the time, place, cost and what to bring, using only facts you supply.

  4. Session reminders and rescheduling messages

    How to draft short lesson reminders and time-change messages with an AI tool, and how to cut the back-and-forth over a new slot.

  5. Cancellation and no-show messages

    How to write a firm but polite message about a missed or late-cancelled lesson, using an AI tool that follows your own written policy.

  6. Writing parent update messages with AI

    How to turn your own short notes into a clear update for parents with an AI chat tool, and which details to keep out of the chat.

  7. Invoice and late-payment wording

    How to get an AI tool to draft friendly invoice notes and payment reminders using only the terms you've set, with official tax and late-payment sources.

  8. Keeping student details safe when using AI tools

    Which student and parent details to keep out of an AI chat, how to read a tool's data settings, and where to check the official privacy rules.